Please complete the following information as it pertains to your upcoming event. Reference the link in the corresponding email or on our website for a complete listing of Zephyr Point's current rates and policies , including descriptions and what to bring for each facility. See the attachment sent by email for a full listing of your event information and facilities reserved.
Event Details
Is your group affiliated with the PC(USA) denomination?*
Group leadership arrival time*
Check-in time for group leadership is 3:00pm. Guests may not proceed to facilities prior to check-in. It is recommended that attendees arrive no earlier than 4:00pm to allow group leadership time to prepare after check-in. Please indicate estimated arrival times.
Attendees arrival time*
On-site Contact*
Please list the full name of the on-site contact.
Lodging
Please note, the maximum occupancy of a facility is equivalent to bed count: 1 person per twin, 2 persons per double/queen (above age 3). Youth events must maintain a ratio of 1 adult leader per 8 youth participants and a minimum of 1 chaperone per cabin.
Special Requests
Please indicate in the space below if you have any special requests for lodging facilities. Be sure to indicate the specific room or cabin number for which the request is for. Examples include:
- Extended dates including early arrival or late departure requests
- Cancel a lodging unit (note the revision policy listed in your contract and corresponding email for cancellation allowances)
- Extra key(s) - two keys will be provided by default for each Tallac or Tahoe room, cabin, dormitory, and meeting space
- Service dog accommodation (proof of certification must be submitted for approval prior to arrival)
- Mini-fridge for medically necessary items such as medication, insulin, breastmilk, etc. (limited quantity available)
- Pack-n-play crib (limited quantity available)
Is Hubbard Lodge reserved for your event?*
Total number of attendees in Hubbard Lodge (above age 3)*
Is Lakeview Lodge reserved for your event?*
Total number of attendees in Lakeview Lodge (above age 3)*
Would you like to rent linens from Zephyr Point?*
Bedspreads, blankets and pillows are provided in Hubbard and Lakeview Lodges. Sheets and towels may be rented for $5.00/set. One sheet set includes a fitted sheet, flat sheet and pillowcase(s). One towel set includes a bath towel, hand towel, washcloth and bar of soap.
Sheet sets for Hubbard Lodge*
Towel sets for Hubbard Lodge*
Sheet sets for Lakeview Lodge*
Towel sets for Lakeview Lodge*
Food Service
Is a meal plan included in your reservation?*
Dietary Requests*
Zephyr Point does not offer custom menus. A limited quantity of dietary requests can be accommodated including vegetarian, vegan, non-gluten, and non-dairy diets . Such requests must be communicated through the guest group leader at least 10 days prior to arrival. Other allergies, intolerances, and preferences cannot be accommodated. Zephyr Point’s kitchen facilities are not allergen free; even with extensive employee training there remains risk of contamination. It is also possible that commercial food manufacturers may change formulation of foods at any time, without notice. Guests should direct questions to Zephyr Point Food Service employees regarding specific ingredients that may be of concern in any of our menu options. Do any of your attendees have one or more of the special diets listed above?
Sack Lunch
Please indicate if you would like sack lunches during your event.
Snack and Beverage Service*
Snack and Beverage Service is temporarily suspended due to staffing shortages.
Additional food service options are available by advance arrangement. See Zephyr Point's rates via the corresponding email or on our website for complete pricing and descriptions of current offerings. Are you interested in ordering snacks and/or beverage service?
Snack and Beverage Options*
Meeting Space
Additional Equipment
Please indicate if you would like any of the following additional equipment:
Please list if you have any special requests relating to equipment (e.g. quantity, location)
Propane gas firepits are available for no charge on a first-come, first-served reservation basis. Firepits may be reserved in two-hour increments no later than 10:00pm. If desired, please request a reservation(s) for either location below.
Firepit Reservation(s)
Transportation
Are you using a passenger bus to transport attendees to and from Zephyr Point?*
Will the bus(es) be staying on property?*
Final Comments
Please note any special arrangements or requests in the space below.